Your personal sphere of influence:
- You will deal with financial and personnel aspects in connection with externally funded projects.
- You will handle the auditing of project and appointment budgets.
- You will organize meetings, workshops, conferences, etc.
- You supervise events directly on site.
- You administer travel activities and cost reimbursements.
- You manage data in IT systems of the university.
- You will help with the administrative preparation of publication activities.
- You are the contact person and take care of correspondence in English and German with all interfaces (internal to the department, university, project partners, students, etc.)
- You take care of visiting scientists and cooperation partners.
- You fill the homepage with content relevant to the department.
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The Position:
- To coordinate and optimize ERP, fundraising, accounting and related systems as super-user, including data integration across donor, payment and expert systems
- To oversee end-to-end donor and sponsor processes (onboarding, mid- and back-office) and to manage the digital payment architecture for donations
- To serve as key operational contact for sponsors and donors, ensuring accurate records, high service standards and long-term relationship support
- To administer and further develop the University of Vienna’s foundations in cooperation with legal advisors, auditors, accountants, banks and supervisory authorities
- To support grantmaking applications and processes from an operational perspective, including follow-up on related requirements
- To ensure compliance with applicable laws and regulations, internal governance standards and data protection requirements (GDPR/DSGVO)
- To contribute to special projects, meet agreed deadlines and targets, and provide operational support within the team as required
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