At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an

Organisationsassistent*in 

 30 Faculty of Catholic Theology 

Job vacancy starting:  (MM-DD-YYYY) | Working hours: 20,00  | Classification CBA: §54 VwGr. IIIa 

Limited contract until: 

Job ID: 4146

This is part of your personality:

The Department of Islamic-Theological Studies is looking for an organizational assistant in the Discipline of Alevi Theological Studies. We are a young team and offer a pleasant working atmosphere, diverse tasks and good opportunities for further training.

This is part of your personality:

Your future workplace will be at the Department of Islamic-Theological Studies in the Discipline of Alevi Theological Studies. In addition to supporting Prof. Dr. Riza Yildirim in personnel, budget and project matters, you will also be expected to support the Institute's administrative team. The position comprises 20 hours and is initially limited to 1 year (with the option of extension).

What you will do:

- You will support the Alevi Theological Studies team in the organization and administration of their research and teaching tasks. This means, among other things: You will organize meetings, workshops and travel activities. You will take minutes and prepare data. You will provide support in the preparation of publications and events. You will manage project budgets. You will edit the website and send out newsletters.
- You are the central contact person and take care of correspondence in English and German with all interfaces (internal team, university, project partners, students, etc.).
- You look after visiting researchers and cooperation partners.
- You will maintain u:cris, manage keys, place orders and support the administration team in the areas of IT and finance.

This is part of your personality: 

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Excel and Power Point).
• Experience in dealing with content management systems (e.g. Typo 3) & social media
• Fluency in English and German (B2 level or higher)
• Experience with SAP is an advantage
•  …

Working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.

What we offer: 

Work-life balance: Our employees enjoy flexible  working hours, remote/hybrid and/or part-time work (upon agreement).

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.

Fair salary: The basic salary of EUR 2,699,2 (full-time) increases if we can credit professional experience.

Equal opportunities for all: We welcome every additional/new personality to the team!

It’s that easy to apply:

• With your CV  / letter of motivation
• Leaving certificate 
• Further documents, if necessary.
• Via our job portal / apply button

If you have any content questions, please contact:

Tugrul Kurt

tugrul.kurt@univie.ac.at

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

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Application deadline: 07/21/2025