At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 of them contribute to enabling excellent research and teaching through their expertise and work in administration and organisation. They know how they can work best. Flexible, remote and with as much freedom as they need to develop their potential. You know, too? We are looking for a/an

Philanthropy Manager 

 100 Rectorate 

Job vacancy starting:   | Working hours: 40,00  | Classification CBA: §54 VwGr. IVa 

Limited contract until: 

Job ID: 4478

The University of Vienna is internationally renowned for its excellence in teaching and research, and counts more than 7,500 academics from all disciplines. This breadth of expertise offers unique opportunities to address the complex challenges of modern society, to develop comprehensive new approaches, and educate the problem-solvers of tomorrow from a multidisciplinary perspective.

The Position:

As Philanthropy Manager on the Fundraising & Philanthropy team you will contribute to the winning of donors and sponsors in a significant way and facilitate the successful cultivation of donor, patron and benefactor relationships with the University of Vienna. The core of the role is the emotional dimension of fundraising, philanthropy, communications, event management and finance. You will work collaboratively with several colleagues in different areas of the university.

This position is available for the earliest possible start date. It is a fixed-term contract for six months, with the option for permanent employment.

Job Duties and Responsibilities:

• To operate the philanthropy process, balancing the donor’s and the University of Vienna’s needs and actions
• To make direct requests for financial support from donors, both individually and through appeals
• To be a key point of contact for sponsors and donors, as well as cultivating these relationships, ensuring their satisfaction, and retaining their support
• To effectively and efficiently record interactions and developments with prospects and donors, as well as operate the integration of donor, payment and other data in various ERP and expert systems
• To assist with the coordination of visits including scheduling appointments with other university departments, preparing briefings, booking equipment, facilities and refreshments as required
• To write and manage grant applications/processes in matching the funding priorities and values of the grantmaking organization, as well as following up on all requests and needs of the pre-screening process and expanding the ensuing relationships
• To be in charge of planning and implementing philanthropic events in close collaboration with the University of Vienna’s Conference and Event Management unit, including the oversight of marketing, ticket sales, and the enlisting of volunteers
• To support the creation of reports or other formal documentation for university committees and senior staff
• To respond promptly to requests for documentation and information from the Rector’s Office and other senior university staff
• To be a champion of donor stewardship
• To maintain confidentiality regarding supporter information at all times and ensure compliance with the General Data Protection Regulation (DSGVO)
• To work to agreed deadlines and targets, as agreed, and assist with special projects and tasks within the scope of the role, as required
• To undertake any other duties required which are within the scope and grade of the post, including providing cover and support for other colleagues at busy times and in cases of absence
• To ensure compliance with relevant university policies and procedures
• To undertake any training and development deemed appropriate for the position.

Your Profile: 

• Master’s degree in a related field
• Process-driven with a creative flair
• Enthusiastic team player with excellent interpersonal skills
• Outside-the-box thinking in seeking new, more effective ways to get the word out about a project or cause—or to attract new financial donations
• Mastery in the sourcing and onboarding of new commercial and/or sponsorship and/or giving opportunities and institutional partnerships
• Experience of prospect research and ability to research and respond to opportunities
• Strong customer relationship management skills and care—understanding and modelling excellent donor and/or client experience
• Basic financial management, bookkeeping, and accounting tasks to ensure the accurately tracking of fundraising progress
• A track record of interacting smoothly with a wide range of stakeholders
• The ability to coordinate audience-focused events
• Advanced writing skills and the ability to persuasively articulate your philanthropic causes
• Technophile approach to working with systems, databases, social media and tools
• Top-level language skills in both English and German

What we offer: 

• Work-life balance: You have flexible working hours and can also work remotely some of the time.
• Inspiring working atmosphere: You are part of a dedicated team with a diverse background.
• Good public transport connections: Your new workplace is easily accessible by public transpor-tation.
• Internal further training: We offer you the opportunity to improve your skills on an ongoing basis. Choose from an extensive range of free courses.
• Fair salary: The basic salary corresponds to the collective agreement for university employees according to § 54 VwGr. IVa. € 3.390,3 gross on a full-time basis (14 times a year). The actual salary will be determined on the basis of professional experience and qualifications. The gross salary covers all quantitative and qualitative services provided by the employee.
• Benefits: The University of Vienna also offers you numerous benefits such as a company pension fund, travel allowances, discounted IT (hardware and software), special rates for language courses at the University Language Center, advancement of women, diversity management and specific career advancement, inclusion, paternity month, flexible childcare, vacation care for children, preventive healthcare, vaccination campaigns and fitness offers (special rates for USI sports courses) as well as discounts for employees at various companies.
• Equal opportunities for all: We welcome every additional/new personality to the team!
  
  

If this sounds like the right place, team and role for you, please do get in touch!

It’s that easy to apply: 

• With your CV and letter of motivation 
• Leaving Certificate of the last role you resigned from
• Via our job portal / Apply now-button

If you have any content questions, please contact:

Markus Stadlmann  

markus.stadlmann@univie.ac.at

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

University of  Vienna. Space for personalities. Since 1365.

Data protection

 Application deadline: 08/25/2025